Pro Tips for Managing Data in Microsoft Teams
Changes to how data is structured
From a governance standpoint, it’s necessary to understand where data lives and where data resides. There’s a difference between what’s stored in Teams and what’s being pulled into Teams. For example, while data is still stored on the backend of Twitter, when pulled into Teams, we have a copy of that data stored in a channel in Teams.
It’s worthwhile to note that you can apply different retention periods for Team chats and Team channel messages if you want. Maybe you set chats to expire after 90 days, but want to retain channel messages for a year. This is all possible through your Office 365 Groups settings.
Also, through the Compliance & Security Center you can set a legal hold to ensure you are capturing content based upon required regulations and organization policies.
Channels, connectors and tabs
How cool is this? Once Teams meeting recordings become available for review in Stream, you’ll be able to access analytics such as how many meetings a user participated in, even if those meetings weren’t scheduled in their Outlook calendar.
Beware: A hidden issue is that if a Team is created with a special symbol, such as an ampersand, then you cannot use connectors. Also, due to logging and information protection, once a Team’s channel is deleted, the same name cannot be used again.
Understand how end users use Teams
If you have sensitive data that you don’t want accessible outside of your organization’s control, consider implementing Enterprise Mobility + Security to enforce your policies. With conditional access, you can limit who can sign in from where and on what device. You can also protect documents by preventing copying and pasting, printing, editing, or even opening a document outside of a corporate location.
From a compliance and governance perspective, you now have all of this data in multiple locations. Some of it exists in an old system that’s not being used, but still needs to be protected. The question becomes, how are you handling the proliferation of data now that it’s accessible through multiple channels?
Join our webinar on May 2 to learn the best ways to manage data, user access and security features in Microsoft Teams.
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