Best Practice for Software Consolidation
Make it happen the easy way: The COMPAREX Portfolio Management Platform, in combination with COMPAREX Software Portfolio Management, offers the necessary insight into functionally identical software at your company. Through our ongoing service, you are regularly provided with clear information on nearly every piece of software available at your company (even your proprietary developments, if you choose), which helps you to consolidate your functionally identical software for the greatest impact.
1. Qualification of Your Data
The COMPAREX Inventory (or your existing tool) automatically scans all the available technical
software data at your company for more than 14,000 vendors and 900,000 fingerprints.The COMPAREX Profiler then increases the quality of this raw data. This is a necessary step, as the raw data alone supplies many data records, several of which cumulatively provide only the information on a software product.
The powerful COMPAREX Profiler service, which automatically detects new programs and in-house developments, forms the basis for deep software analysis. The COMPAREX Service Center – a qualified service team – closes any gaps in knowledge through extensive research.
Pro Tip!You can use your own inventory tool with the Portfolio Management Platform. Many customers decided to completely switch to the COMPAREX Inventory, however, because their existing tool does not deliver all the data they need and tend to be much more expensive.
The following picture illustrates the three parts of the COMPAREX Portfolio Management Platform: Profiler, COMPAREX Service Center and the COMPAREX Dashboard.
2. The Unique Functionality Comparison
It enables you, as a license purchaser, to say:
„I researched a certain software and am now comparing it to what we have in our environment. This will give me a list of all the products with matching functions, enabling me to carry out the consolidation.“
Green is a supported function, Red is a not supported function and Blue is an additional function. The result shows you the percent match so you can decide which software could be replaced by another (e.g. cheaper software).
3. Quick Wins – Customer Examples
Step by step, you can discover for yourself how to save money. You will see significant “quick wins” when you start to optimize your software portfolio. For example, most of our customers have a lot of functionally identical software from many different vendors, for example 72 different vendors for security programs or 27 PDF products and multiple graphic programs, which you can clearly reduce. Here are some actual customer examples:
The following examples show how many vendors for PDF software one of our customers had before consolidation.
Pro TipIf you want to start consolidating on your own, don´t forget to check procedural questions, for example if there is an existing governance in your company to which you must adhere. It is imperative that you understand your organization works before starting to consolidate.
4. Long Term Effects
The COMPAREX Portfolio Management Platform also enables you to view new products which the IT department or another specialist department would like to acquire. You will likely find this software in the COMPAREX Profiler catalog, which allows you to check whether the new software has the desired functionality.
With COMPAREX Software Portfolio Management Platform, you can prevent a software zoo from ever beginning. Under normal circumstances, software must be purchased in order to be used, and oftentimes your only argument against purchasing is based on cost. Now you can dig deeper into the technical aspects of the software, such as its functionalities, and this knowledge allows you to discuss software purchases on an even playing field.
The more software that has been ordered indiscriminately in the past, the more opportunity you have to now keep a handle on software procurement. You are now able to show them that you may have an alternative that is much more cost effective and you can have a dialogue with them about why the existing product is not sufficient.
Let us have a look at another real customer scenario. We started with a Proof of Value, showing the customer some quick wins. Within a single year, we have consolidated the number of vendors from 28 to eight. That means that we were able to reduce his software costs by 20% by setting up new three-year contracts for the remaining eight vendors, which translates to a 1.65 Mio Euro savings over three years.
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