Why Analysis Tools Should Show Overlapping Functions
Many of your peers come to find out that they have real “zoo” of functionally-identical software from many different vendors. They might have 37 different PDF readers, 18 different security programs and several different graphics applications running wild through the company. Because they purchase smaller quantities of licenses from more vendors, this increases the amount of time they spend in negotiations and leads them to, ultimately, less favorable prices. Not exactly a “win” in our book.
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How Do Software Zoos even Begin?
A software zoo can also grow as a product of mergers and acquisitions. Your company may acquire one that comes along with all of their own software. You might have consolidated the large contracts, but no one has had the time to look into details of niche products and contracts any further. It’s precisely this uncontrolled growth which results in unnecessary time and effort spent in purchasing, administration, license management and support. Time to change that!
Find More Savings through Consolidation
Can you imagine: instead of negotiating hundreds of maintenance contracts, you would only have to negotiate a few contracts when it came time for renewal. Consolidation doesn’t just make your work easier, but that of your colleagues in IT and license management as well, since the whole “software zoo” requires not only negotiation, management and procurement, but those programs also have to be administered, secured, supported and monitored. Sounds good?
Before: Resource-intensive “Software Zoo”
An unnecessary high stock of software with overlapping functions, which you have to procure, feed, care for, and replace.
After: Resource-efficient software stock
A reduced software stock after the consolidation, which has less software to care for and you can reduce your purchasing and operating costs.
Better Insights with the Right Analysis Method
- How many different software programs are in use?
- How many vendors are in use?
- How much software is used that has same functionality?
It’s easy to understand why these questions are hard to answer. Their analysis methods don’t provide this information, so they can’t make educated decisions about consolidating functionally-identical software. What would really help them is if they had a way to get greater insight into the software currently available at their company, as well as its respective functions, in order to compare various consolidation approaches.
Remember that Marketing department from our earlier example – the one that requested new software, saying the current programs didn’t suffice?
By understanding the functions of available software, your conversation with Marketing about the various programs would be on a level playing field, rather than you having to rely on their justification of the software requests. Beyond simply not having to purchase additional programs, these insights also give you more leverage internally to determine which software could be uninstalled and no longer purchased. These savings would benefit both your company and yourself in reaching your goals.
In a nutshell: With better insight into software with overlapping functions, you can maximize your savings potential through consolidation and make educated decisions based on data and facts.
*We asked 100 IT leaders: how well do you know your software inventory. Nine of ten IT Leaders do not have a clear view of their installed software.
Consolidate and ImproveOptimizing your software isn’t something that can be done “on the side.” Our experience has shown that companies with 2,000 to 3,000 devices usually have software from 800 to 1,000 vendors with 2,500 different products to manage.
- You gain leverage to negotiate better prices with vendors.
- You spend less time and effort on maintenance negotiations.
- Your whole company benefits by reducing the time and effort spend on purchasing, administering, maintaining, training and supporting software.
- You’re better at your job and will provide even more value to your company.
Ready to Consolidate Your Software Zoo and Reduce Costs and Effort?
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