How to Chart Your Success
Your survival kit is ready. You have the standardized, refined and enriched data on your entire software inventory, displayed in a clear dashboard. It’s time to become active!
But how do you quickly identify the first optimization opportunity in your software portfolio?
1. Compare Vendor-Wide Functionalities within a Software Category
A comparison of functionalities, such as PDF Converter, PDF Editor, PDF Writer, etc. from PDF software from different vendors, will show you how much overlap you have of programs with same functionalities. With this information, you can decide which software products to consolidate on the basis of the same or similar functionalities.
Your Success Indicator: The smaller the number of vendors and the fewer overlaps of the software in this category, the more successful your optimization measures. Fewer vendors and software products means easier vendor negotiation, and simplified administration, maintenance and support of different software products, as well as more leverage for better purchasing conditions since you’re buying larger quantities of software from fewer vendors. Additionally, a consolidated software portfolio helps to increase security because less software products means less sources of potential risks.
2. Check the Versions of a Specific Software Product
Most companies have many versions of the same software products installed on their employees’ machines. Each version requires individual support so the internal effort increases with the number of versions. Be sure to check the installed versions for each software product and accurately plan the costs for the upgrade to a uniform version.
Your Success Indicator: The fewer different versions per software product, the less internal costs for software maintenance and support.
3. Verify if Security Patches were Installed Successfully
To protect your network as much as possible from external as well as internal attacks, it’s necessary to keep patch levels up to date. Depending on the complexity of the company network or the version diversity of the software products, it is difficult to keep track whether a patch has been successfully rolled out. The dashboard gives you an overview of the currently-installed patch version for each software product in comparison with the currently-available version.
Your Success Indicator: The more often the installed patch version matches the one currently available, the better your network is protected from cyber attacks.
If you encounter a bear, it is useful to identify the type of bear because your actions will be different then.
If a black bear starts to come towards you, make yourself as big as possible and in a stern voice tell it to go away. Grizzlies are much more aggressive and more difficult to discourage so stand still, keep your eyes on the bear and wait for its reaction. If the grizzly comes too close use your bear spray to stop it. Remember to never turn your back on or run from a bear.
4. Track which Software is Required by the Employees
Filter your software inventory for a specific software product and check whether it was used within the last 90 days on the respective PC. Unused software adds unnecessary maintenance costs and can often be removed or, if in line with the vendor license agreement, passed on to another employee who requires this software.
Your Success Indicator: The fewer software products in your portfolio that are not regularly used, the more efficient your software deployment.
5. Stay Up-To-Date with the License Types in Use
Filter your software portfolio using the license type to reveal any compliance risks. Are all freeware products used in the company allowed for business purposes? Are open source products being used in accordance with the license agreement? Is there software being used that’s only free for private purposes? With this overview, you can see which licenses need to be purchased for business purposes and then plan your budget accurately. Additionally, you end up with a list of which license agreements need to be reviewed and compared to the current usage.
Your Success Indicator: The less software being used for non-commercial use, the better. By identifying it early and regularly monitoring the license types in your company, you can take measures to remain compliant and avoid possible penalties.
Ready to Track Your Success Story?
Danger detected, danger banned: With the help of the dashboard, you are not only able to quickly identify potentials and risks, but also to track and measure the success of your actions.
Click here to test for 30 days how your company can be protected against unnecessary software costs and security risks or fill out the form below to talk to one of our experts.